Book a consultationThe stack you can shed
One Chief of Staff.
A lot fewer subscriptions.
An AI Chief of Staff doesn't just save you time — it replaces the tools you pay for every month. Here's the software your stack can drop.
AI Chief of Staff
One operator that drafts, books, tracks, reminds, and reports — 24/7, in one dashboard.
The matrix
What your AI Chief of Staff replaces.
Twelve categories where a single operator takes over the job — and the monthly spend that goes with it.
| Category | You can drop | Your CoS does it instead | ≈ /mo back |
|---|---|---|---|
| CRM & pipeline | Front-ends HubSpot · Pipedrive · Zoho CRM | Tracks contacts, follow-ups, deal stages, and next actions — and logs them for you. | $50 |
| Design & graphics | Replace Canva Pro · Adobe Express | Social graphics, banners, one-pagers, and PDFs in your brand voice. | $25 |
| Email marketing | Front-ends Mailchimp · Klaviyo · Constant Contact | Writes, sequences, and tracks campaigns — replies land in one place. | $30 |
| Scheduling | Replace Calendly · Acuity · Setmore | Books meetings, coordinates calendars, and sends the reminders. | $15 |
| Project management | Replace Asana · Trello · Monday · Notion | Keeps the task list, tracks status, and sends a weekly summary. | $15 |
| Social media | Replace Buffer · Hootsuite · Later | Drafts posts, plans the calendar, and schedules the week. | $20 |
| Writing & copy | Replace Jasper · Copy.ai · Grammarly | Emails, proposals, bios, captions, and ads — in your voice. | $40 |
| Notes & transcription | Replace Otter · Fireflies · Fathom | Meeting notes, recaps, and action items — assigned to the right people. | $15 |
| Research & AI | Replace ChatGPT Plus · Perplexity | Research, daily briefings, and digests tuned to your business. | $20 |
| Forms & surveys | Replace Typeform · Google Forms | Intakes, questionnaires, and feedback — collected and organized. | $25 |
| Reporting | Replace Looker Studio · manual spreadsheets | Weekly and monthly recaps, KPI summaries, and the numbers that matter. | $10 |
| Support (first line) | Replace Intercom · Zendesk · Gorgias | Answers FAQs, triages, and drafts ticket responses around the clock. | $40 |
That's your stack, consolidated.
Most clients cancel or downgrade 6–10 tools in the first month. The CoS pays for itself before it saves you a single hour.
The honest version: every stack is different. Some tools your Chief of Staff replaces outright; a few it plugs into — your CRM and email sender keep your data, but you stop opening them day-to-day (and often downgrade). Nothing is a forced swap. We map your actual stack and tell you what you can safely cut before you cancel anything.
Want to see your own stack on this chart?
Book a free consultation and we'll map every subscription you could consolidate.